If you wanted to display, automatically, the date a particular article was last modified you can enter the following in the editor:

Last Modified: [[Calc;modified]]

Generally you would do this at the end of the content as we have done below.

Last Modified: 11/20/2024

If your site footer is built using a content category and therefore can be edited using the full editor rather than in the Site Preferences you can use a built-in macro to include the year in your footer.  This can be useful for copyright statements. 

For example if you want to state that the site content is copyright by your company (Acme Inc.) from 2011 until now you could enter the following in the editor:

© 2011-[[Calc;year]] Acme Inc. 

which would then be rendered:

© 2011-2024 Acme Inc.

The CMS is very flexible and largely because it contains an editor as well there are many ways you can link to a file from your content.  Below are some of these methods:

Link from Within Editor Content

From any CMS management tool that contains the WYSIWYG editor you can easily create links and those links can be to existing files.  The key thing to understand here is that there is no way to upload these files within the editor as there is with images. From the Content manager there are other ways to upload file that we will discuss later but if you wish to use the editor to link to a file just understand that you must have already uplaoded this file so that it can be managed within the Media Manager.  

Linking to an existing file is really just creating a link within the editor.  Position and type the text of the link you wish to create in the editor and then highlight this test and click on the link icon in the second row of the editor toolbar. 

Then the link dialog will be shown where you may create the actual link. You will be shown a pulldown menu of all Non-Image Media content, a pulldown menu of your existing Content Categories and a place where you can enter a URL.  While you could link to the file from the URL shown to you in the Media Manager detail view that is more complicated and so you should just find the file in the Media/Files pulldown menu.  

After you have selected this file the title will be filled in from the Name field but you can change it if you wish.  Click Insert to create the link or Cancel to leave the link system and the highlighted text as it was originally. 

Link to Media Files from the Content Manager

From within the Content Manager you can create a link to a file quite easily but with less flexibility.  In the Linked Media Files segment you can simply choose any already uploaded file or files and they will be shown using the Name field as the link text below the Content Article.  You may choose to order these file links by name or uploaded date ascdening or descending.  

To do this:

1. Open the Linked Media Files Segment from the article you wish to link from.
2. Click on the Media & Upload button. 
3. You will now be presented with Quick Media Manager system which is a bit less powerful than the full Media Manager.  
4. Select the files you wish to link to - you may click as many as you wish.  You may use the search features to help find these files.  Selected files will show as highlighted but as you change pages you may not see every file selected any longer. 
5. You may also click "Upload New File" to upload a file not already in the Media Manager. 
6. Click Close Media Browser when you are through selecting files.  
7. You will now see the files you have selected.  From this panel you cannot remove files until you have saved the article but upon future editing you can simply click on a file to deselect it and no longer link to it. 

 Link to Entire Categories of Media Files

These least flexibile option but certainly the easiest is to link from the Content Manager to a category of Media files.  From within the article you wish to link from simply click on the Linked Media Categories segment and you will see a list of all available Media Categories. Simply click to select all of the categories you wish to link to and how you wish these files to be ordered (Name or date ascending or descending).  The ENTIRE list of files in those selected categories will now be shown below the article.  

This is a great way to link to a group of files and easily manage them as even if you add or removes files in a Media Category in the future the current group wil always be linked from the article. 

To create an article in an existing category that is in a level that is setup to show administrative edting prompts the easiest way to create a new article is to:

1. Login to the Admin Center as an administrator
2. Navigate to the category as a normal site visitor would. 
3. Look for the Edit Content link and click on it.
4. Make your changes (usually in the Brief)
5. Click Update. 

If the site level hides administrative prompts right click on the content area to reveal the Edit Content link. 

The manual way to accomplish this is to:

1. Login to the Admin Center as an administrator. 
2. From the Content segment select the Content button.
3. From the Category menu on the right select the category you wish to edit. 
4. Find the article you wish to edit or even use the search tools to find it. Click on the article you wish to edit. 
5. Make your chagnes (usually in the Brief) 
6. Click Update.

How many credit cards do you see in the graphic?

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This is done easily by using the "Reveal Answer" style.   

To create an article in an existing category that is in a level that is setup to show administrative edting prompts and has no existing articles the easiest way to create a new article is to:

1. Login to the Admin Center as an administrator
2. Navigate to the category as a normal site visitor would. 
3. Look for the Create Content link and click on it.
4. At a minimum type a headline and some content in the Brief.  
5. Click Save. 

If the site level hides administrative prompts right click on the content area to reveal the Create Content link. 

If there are existing articles in this content category:

1. Login to the Admin Center as an administrator
2. Navigate to the category as a normal site visitor would. 
3. Look for and Edit Content link and click on it.
4. From the edit panel for the article you clicked on click Cancel. This will leave you with the correct category selected. 
5. Click the New Article button at the bottom of the content listing. 
6. At a minimum type a headline and some content in the Brief.  
7. Click Save. 
8. You now may need to drag your article to the correct order you wish to have for the articles as the newest article will be ordered first by default. 

The manual way to accomplish this is to:

1. Login to the Admin Center as an administrator. 
2. From the Content segment select the Content button.
3. From the Category menu on the right select the category you wish to edit. 
4. Click the New Article button at the bottom of the content listing. 
5. At a minimum type a headline and some content in the Brief.  
6. Click Save. 
7. You now may need to drag your article to the correct order you wish to have for the articles as the newest article will be ordered first by default. 

If you have already uploaded a file in the Media Center and linked it to an article but need to replace that file with a revised version and do not need to change the filename:

1. Login to the Admin Center as an Administrator.
2. From the Content segement select Media.
3. Locate the file you wish to replace using the search and/or navigation tools in the Media Manager. 
4. Click on the file you wish to change.
5. Click on the Select File button and locate the new file on your computer. 
6. Click on the Update button. The file will be replaced but the filename will be the same.  All articles that link to this file will now link to the new version. 

NOTE: If you have years or versions etc. indicated in your filename and you replace the file with a different version it will STILL have the old filename.  We suggest for files like this that when you first create the Media entry and upload the original file you think carefully and rename the file on your computer to something generic.  For example if the file on your computer was "2018 Order Form.pdf"  rename the file to simply be "Order Form.pdf" and then the Media manager will upload the file as "OrderForm.pdf" (spaces and most non-alphanumeric charcters are removed).  Then next year when you are ready to upload "2019 Order Form.pdf" you can just replace the file as detailed above and it will still be "OrderForm.pdf" on the website.  

This is a critical concept to understand.  Media Entries have a field for Name which can be anything and can be changed at anytime. The field for Filename however is taken from the filename on the computer that uploaded the file and can NEVER be changed.  You can, of course, delete a file but you cannot change the filename on the server. 

The CMS comes with an extensive library of clip-art and you may even add to this library by designating a Media Category with the Clip-Art attribute.  To add one of these clip-art graphics to your article:

1. Edit or create an article as you normally would.
2. From either the Brief or the Article select the Clip-Art icon as shown in the graphic.
   
3. Select a Collection from the pulldown menu.
4. When you wish to select a graphic simply click one time on that graphic. 
5. The image is now added at the editor point just like any other inline graphic and may be resized, aligned or even deleted normally. 

For whatever reason you may want to work on an article and be able to preview how it will look but not allow non-administrators view this content. For this purpose we offer "Draft Mode".

To create an article like this go to the Content Manager and search for the Content Category you wish to add this article to.  Now click the New Article button. (You could, of course, take an existing article and convert it to a draft if you prefer - just edit that article instead of creating a new article). 

You will notice the first feature on the New Content window is "Status" in the form of a pull-down menu.  Click on this menu and select "Draft" from the options. 

Now, at a minimum, add a headline for this article and probably some other content as desired.  Click Save when you are ready to save the article. 

Normally administrators can preview most content by clicking on the View Page button from the Content Manager listing view.  Drafts will show this button as "Preview Page".  The only way for anyone to view this page is to click on this Preview Page button so only administrators will have access to this feature.